5 Strategies To Improve Internal Communications In The Workplace

Published on:
Tue Aug 08 2023
Employee Experience

Internal communication is an important part of a successful organization. It plays a key role in helping employees understand their roles and responsibilities, as well as how they fit into the mission and vision of the company.

An effective internal communication strategy will allow your company to operate more efficiently, improve employee satisfaction and retention rates, and address employee concerns on time.

According to reports, “97% of employees believe both a communication strategy and proper communication affect their tasks daily”.

Top strategies to improve workplace internal communications

Here are 5 top strategies that will help you improve internal communication in your workplace. By implementing these strategies, organizations can create a culture of open and transparent communication, where employees feel valued, engaged, and connected to the larger vision of the company.

1. Choose the right medium

The medium you choose to communicate with your team is also very important to improve internal communication. It will be determined by the type of message you're trying to send and the audience it's intended for.

For example, If you need to share information with everyone in the company at once, then email might be a good choice. But if you have important information that only needs to reach specific groups of people like managers or HR then internal messaging might be better suited for this purpose.

2. Plan weekly meeting

There are several reasons why it's a good idea to have a weekly meeting. It’s a great way to keep everyone informed about company news and keep them up-to-date with their work or task. Also, with weekly meetings, the leaders can find out if the employee is facing any issues or need any support. This will help improve communication between departments and employees, which can have many benefits for the business overall.

Having regular meetings is a great way to improve internal communication.

3. Promote collaboration and teamwork

Collaboration is important to improve internal communication. Encourage teams and create opportunities for employees to work together on projects and initiatives. Organize brainstorming sessions and collaborative workshops where different perspectives can be shared. Implement collaborative platforms and tools that allow employees to share files, collaborate on projects, and communicate in real time.

For example, platforms like Slack, Microsoft Teams, or Google Workspace can streamline communication and promote collaboration, and allow employees to work together seamlessly, even if they are located in different departments or geographical locations.

Companies can also recognize and reward collective achievements, which will the importance of collaboration in achieving organizational goals.

4. Develop a welcoming culture

Developing a welcoming culture in an organization is an important aspect of improving internal communication and creating a positive and better work environment where employees feel valued, respected, and supported.

A welcoming culture creates an atmosphere where employees feel safe to express themselves, contribute their unique perspectives, and collaborate effectively. It develops a supportive and good workplace where everyone can contribute to the organization's success.

Make it clear that everyone's opinion matters. Don't let anyone feel that their input doesn't matter simply because they are new in the workplace or relatively junior compared with others.

5. Conduct employee surveys

Employee surveys are an excellent way to gather employee feedback, identify communication gaps, and understand employee needs. Design surveys that focus on various aspects such as communication effectiveness, team issues, and work environment.

Analyze the results and take necessary actions to address any identified issues. Share the survey findings with employees and communicate the steps being taken to resolve the issue based on their feedback.

Involving employees in the survey process makes employees feel that their opinions are valued and helps create a sense of ownership and also improves internal communication.

If you want to know how your employees feel, Dropthought can help you to collect your employee’s feedback, create delightful experiences for them, and more.

Dropthought is a user-friendly, omnichannel, and real-time employee experience management platform. We empower companies in different verticals to create delightful experiences for employees across their employee journey. Get the detailed analysis and insights from data to know exactly what your employees think and what actions you need to take to delight them.

If you are interested to learn more, simply click here.